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Sample 1. Formal Letter, Band 7

You borrowed some books from your school or college library. Unfortunately you have to go away to visit a sick relative and cannot return the books in time.

Write a letter to the library. Explain what has happened and tell them what you want to do about it.

Dear Sir/Madam,
I am writing this letter in regards to books that I have borrowed two weeks before and the duo date is March 25th. I am a regular borrower and always return books on time however because of uncontrolled circumstances, I will not be able to bring them back this time.

My father suffers from a heart problem for long time. The physician decided to perform an urgent surgery because my father’s condition has seriously developed. I decided to stay with him in this distress. Because my flight is tomorrow and the time is very narrow, I am very sorry to say that the books will not be returned in time.

I am very sorry for any inconvenience, I understand that these books may be reserved by another colleague but, this is an urgent matter that needs an immediate action. I promise I will return the books back after my arrival. Please accept my sincere apology.

Yours faithfully,

Xxxxx Xxxxx


Overview: This letter is concise, clear, and addresses the tasks given. Writer needs to be careful with word count, as this is just above the minimum but has redundancy.

Review: grammar, punctuation, redundancy

Task 2 likely score: 7

Task completion—7.5    Cohesion & Coherence—7

Lexical Resource—6.5   Grammatical Range & Accuracy—6.5